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Students Volunteer Recruitment

Background

The 10th African Nutrition Conference 2026 (ANC X 2026) invites applications from motivated undergraduate and postgraduate students, who are interested in volunteering and supporting the Local Organizing Committee (LOC) in the preparation of the conference.

The conference is scheduled to take place from 30 November to 04 December 2026 at the University of Namibia (UNAM), Hage Geingob Campus, Windhoek, Namibia.

The conference is hosted by the African Nutrition Society (ANS), Namibia University of Science and Technology (NUST), and Nutritionists Association of Namibia (NAN). It will bring together nutrition professionals, researchers, policymakers, and other stakeholders to share evidence, innovations, and experiences aimed at advancing nutrition and food systems across Africa.

Roles and Responsibilities

A total of fifteen (15) volunteers will be recruited to support the LOC sub-committees in their conference preparation and coordination activities. Selected volunteers will be assigned to the following sub-committees and will be expected to serve from 20 November to 6 December 2026.

  1. Venue and Registration Committee
    • Assist with the management of the conference administrative office and meeting rooms.
    • Support participant registration and attendance management.
    • Assist with printing conference programmes, posters, and other materials.
    • Coordinate audio-visual equipment and internet connectivity.
    • Provide general administrative and on-site support.
  1. Transport, Logistics and Accommodation Committee
    • Coordinate transportation arrangements, including shuttle services and Yango rides, for participants and organizers.
    • Facilitate airport and bus station transfers.
    • Coordinate accommodation arrangements and agreements with hotels and guesthouses.
    • Support other logistical arrangements required for the smooth running of the conference.
  1. Catering Committee
    • Coordinate catering services for conference participants and organizers.
    • Arrange discounted meal options with local restaurants and food service providers.
    • Coordinate the provision of drinking water, refreshments, snacks, and lunches.
    • Assist with menu planning and management.
    • Support arrangements for the Gala Dinner.
  1. Finance and Fundraising Committee
    • Identify, approach, and engage potential partners, stakeholders, and sponsors.
    • Assist with fundraising activities and sponsorship arrangements.
    • Support the preparation and management of partnership and sponsorship agreements.
    • Assist with budget monitoring and financial administration.
    • Coordinate exhibition arrangements, including exhibitor communication and booth allocation.
  1. Publicity and Liaison Committee
    • Assist with promoting the conference through social media, websites, radio, and other communication platforms.
    • Support the preparation, printing, and distribution of promotional materials.
    • Guide participants on poster presentation procedures and poster board allocation.
    • Support communication and liaison with participants, presenters, and other stakeholders.
    • Assist with security coordination and other on-site arrangements.

Remuneration and Benefits

Please note that the volunteer positions are unpaid. However, selected volunteers will receive the following benefits:

    • A Certificate of Appreciation in recognition of their contribution.
    • An opportunity to gain practical experience in conference planning, coordination, and event management.
    • An opportunity to network with nutrition professionals, researchers, policymakers, and other stakeholders from across Africa.

Eligibility Requirements

Applicants must meet the following requirements:

    • Be an undergraduate or postgraduate student.
    • Have registered for ANC X 2026 or received a grant/sponsorship from the conference sponsors.
    • Be either a Namibian or an international applicant.
    • Have an academic or professional background in nutrition, food science, agriculture, or a related field.
    • Demonstrate willingness, commitment, and availability to volunteer.
    • Be willing to provide on-site support to the LOC before and during the conference.

Required Supporting Documents

Applicants must upload the following documents:

    • A certified copy of a national identity document (ID) for Namibian applicants or a certified copy of a passport for international applicants.
    • Certified copies of relevant academic qualifications or proof of current enrolment for students.
    • Proof of conference registration or proof of grant provision.

Application Process

Interested applicants are required to complete and submit the volunteer recruitment application form using the link provided below. All required supporting documents must be combined into a single PDF file and uploaded as part of the application.

Application Deadline: Wednesday, 19 November 2026.

Application Form: https://forms.gle/gTx4YV8XDXKhuwWE8

Only shortlisted applicants will be contacted regarding the outcome of their applications and further arrangements.

Feedback: We will provide updates on the ANC X 2026 WhatsApp Group, please join: https://chat.whatsapp.com/C9r3eeaV5Y0J6Fk7guEytO?s=sh&p=a&mlu=4&ilr=4