Conference Details
- Event: 10th African Nutrition Conference (ANC X 2026)
- Dates: 30 November – 4 December 2026
- Venue: University of Namibia (UNAM), Hage Geingob Campus, Windhoek, Namibia
Introduction
This page provides travel information and relevant forms for participants intending to attend ANC X 2026 in Namibia. It is divided into five sections:
- Section A: MICE Visa Application Process for International Delegates
- Section B: Exhibitors and Service Providers
- Section C: Media Personnel and Journalists
- Section D: Other Travel Information
- Section E: Feedback and Contacts
Section A: Mice Visa Application Process
International delegates whose nationalities are not eligible for visa exemption must obtain the appropriate visa to enter Namibia. Eligible international delegates may apply for a Meetings, Incentives, Conferences and Exhibitions (MICE) Visa through the designated government e-Services Portal.
For detailed information about visa requirements, please download and read the factsheet.
Government Visa Requirements Factsheet PDF Download Link: Visa Requirement Factsheet
Important: Media personnel and journalists, exhibitors, and service providers intending to bring equipment or products into Namibia should first read their respective sections below before proceeding with their visa applications.
Step 1: Verify Your Visa Requirements
See the Government Visa factsheet for the list of countries. Visa requirements depend on your nationality and the purpose of your visit.
- Citizens of visa-exempt countries: A visa is not required, subject to the permitted length of stay and applicable entry conditions.
- Citizens of countries requiring a visa: You must obtain the appropriate visa before travelling to Namibia.
Step 2: Complete the MICE Visa Applicant Registration Form
The MICE Visa application process requires the conference organisers to compile and submit a list of applicants to the Namibian Visa Office. The applicants’ details will then be uploaded to the government e-Services Portal under the ANC X 2026 event file.
The list will be submitted every Monday according to the schedule below.
Please allow approximately three days after the submission of the list before proceeding to Step 3. Your name must appear in the system before you submit your visa application; otherwise, your application may be rejected.
Complete the registration form using information that matches your passport exactly.
MICE Visa Applicant Registration Form:
https://forms.gle/8xWVzKcxVw8KCTNf7
Applicant List Submission Schedule
| # | Date |
| 1 | Monday, 12 October 2026 |
| 2 | Monday, 19 October 2026 |
| 3 | Monday, 26 October 2026 |
| 4 | Monday, 2 November 2026 |
| 5 | Monday, 9 November 2026 |
| 6 | Monday, 16 November 2026 |
| 7 | Monday, 23 November 2026 (final submission) |
Step 4: Apply for a MICE Visa Through the Government e-Services Portal
Approximately three days after the latest relevant submission date listed in Step 2, applicants should proceed to apply for their MICE Visas through the government e-Services Portal.
Government e-Services Portal:
https://eservices.mhaiss.gov.na/mice-visa-services
Application requirements:
- Event unique code: 5CB902B3A1
- Visa fee: Approximately US$96
- Application deadline: 23 November 2026
Documents to upload:
- A passport photograph (maximum file size: 300 KB).
- A copy of your passport in PDF format (maximum file size: 2 MB).
- An invitation letter, if required.
The system will automatically filter out applicants from countries whose nationals do not require a visa for their specific category of entry.
Successful applicants will receive their issued visas by email. The anticipated processing times are:
- General participants: 1-3 working days.
- Participants attending in a professional capacity, including presenters, facilitators, exhibitors, and media personnel: 1-5 working days.
Applicants should follow all instructions and prompts on the portal to avoid delays.
Section B: Exhibitors and Service Providers
Exhibitors and service providers bringing equipment or products into Namibia for ANC X 2026 must provide detailed information about their items to the Namibia Revenue Agency (NAMRA) to facilitate customs clearance, temporary importation, or any applicable exemption.
To facilitate this process, the conference organisers will compile and submit a list of applicants, together with the required supporting documents, to the designated NAMRA contact person.
NAMRA Contact Person: Johanna Shikomba
Email: Johanna.Shikomba@namra.org.na
Exhibitor/Service Provider Items Registration Form:
https://forms.gle/mrVtUf3MWXxR3d9h9
Required Information and Documents
Please provide the following information and upload the required supporting documents using the registration form:
- A detailed list of all equipment and products being brought into Namibia.
- Serial numbers for all equipment, where applicable.
- The declared value of each item.
- Clear photographs of each item.
- A formal request letter from the conference organiser or exhibitor, as applicable.
Ensure that all information is accurate and that all required documents are submitted to facilitate customs clearance and minimise unnecessary delays.
Exhibition Booth Options and Rates
For information about the available exhibition booth options and rates, please visit the link below: Click here for exhibition booth options and rates →
Section C: Media Personnel and Journalists
All foreign media personnel must obtain accreditation from the Ministry of Information and Communication Technology (MICT) before applying for a Meetings, Incentives, Conferences and Exhibitions (MICE) Visa.
To facilitate the process, the conference organisers will compile and submit a list of international media personnel, together with the required supporting documents, to the designated MICT contact person.
Following submission and approval, an accreditation approval letter will be issued by the Executive Director of MICT, enabling the media personnel concerned to proceed with their MICE Visa applications.
MICT Contact Person: Hendrina N. Filippus
Email: Hendrina.Filippus@mict.gov.na
Required Documents
Please upload the following documents using the form linked below:
- A certified copy of a valid media or journalist identification card.
- A certified copy of a valid passport.
- An invitation letter addressed to the media personnel.
- A list of media equipment to be brought into Namibia, including serial numbers.
Media/Journalist Details Collection Form:
https://forms.gle/41Gu2DbWZrwbPkbAA
Section D: Other Travel Information
Yellow Fever
A Yellow Fever Vaccination Certificate is required only for travellers arriving from, or transiting through, countries classified as being at risk of Yellow Fever transmission, as specified in Section 1 of the Government Visa Requirements Factsheet.
Where applicable, travellers should carry the original International Certificate of Vaccination.
Section E: Feedback and Contacts
Give Us Feedback
After submitting your MICE Visa application, please complete the feedback form below to share your experience and help the organisers identify and address any challenges.
MICE Visa Application Feedback Form:
https://forms.gle/dqpepP3xa73SMQYT6
Join the ANC X 2026 WhatsApp Group
Join the official ANC X 2026 WhatsApp group to receive updates and announcements and ask questions regarding the MICE Visa application process.
WhatsApp Group Link:
https://chat.whatsapp.com/C9r3eeaV5Y0J6Fk7guEytO?s=sh&p=a&mlu=4&ilr=4