NOTE: The conference organizers first collect delegate information, submit the consolidated list for processing, and then delegates receive an event code to complete the actual MICE Visa application online. Being included in the submitted delegate list is necessary before a delegate can apply.
Mice Visa Facilitation Process for International Delegates Coming to Namibia
Approval has been granted to facilitate the MICE Visa for international delegates attending the 10th Africa Nutrition Conference (ANC X 2026) in Windhoek, Namibia.
The MICE Visa facilitation process is designed to support eligible international delegates attending the conference. To participate in the facilitation process, delegates must first provide their details to the conference organisers for submission to the relevant Namibian authorities.
Important
Please complete the MICE Visa Delegate Registration Form below using the information exactly as it appears in your passport.
The information collected will be used to prepare the official delegate list for MICE Visa facilitation. Once the delegate list has been submitted and processed, the organisers will receive a unique Event Code, which will be shared with eligible delegates. Delegates will then use the Event Code to proceed with their individual online MICE Visa application.
Visa Application Closing Date: 23 November 2026
Conference Dates: 30 November – 4 December 2026
Venue: University of Namibia, Hage Geingob Campus, Windhoek, Namibia
Important Document
Visa Requirement Factsheet pdf—for guidance
MICE Visa Delegate Registration Form
What Happens After You Submit
- Delegate information is consolidated
The conference organisers will compile the information submitted by delegates into the required MICE Visa delegate list.
- Delegate list is submitted
The completed delegate list is submitted through the MICE Visa facilitation process. The official template must not be altered and all required fields must be completed.
- Event Code is issued
Following submission and processing, the organisers will receive a unique Event Code. The Event Code will be shared only with delegates included on the submitted list.
- Complete your MICE Visa application online
Delegates use the Event Code to proceed with their individual MICE Visa application through the Namibia MICE Visa e-Services Portal.
MICE Visa Portal: https://eservices.mhaiss.gov.na/mice-visa-services
- Upload supporting documents
According to the MICE Visa guidance, applicants should be prepared to upload:
- Passport photograph (data pages) – maximum 300 KB
- Copy of passport – PDF format, maximum 2 MB
- Flight ticket reference number
- Visa processing and issuance
Please allow adequate time for visa processing. Participants should allow approximately 48 hours, while presenters, organisers, and media personnel should allow 3–5 working days for processing. We strongly encourage all delegates to begin the visa process well ahead of the 23 November 2026 visa application closing date.
Visa Requirements by Nationality
Visa requirements depend on your nationality.
| Category | Visa Requirement |
| Citizens of visa-exempt countries | No visa required, subject to the permitted length of stay |
| Eligible nationalities | Visa on arrival or e-Visa available |
| Non-eligible nationalities | Visa must be obtained before travel from a Namibian diplomatic mission |
Documents Generally Required
Depending on your nationality and visa category, you may need:
- A valid passport with at least six months’ validity
- At least three blank passport pages
- Return or onward ticket
- Accommodation confirmation
- Proof of financial means
- Travel itinerary
- Travel or medical insurance
- Yellow Fever certificate, where applicable
Yellow Fever
A Yellow Fever Vaccination Certificate is required only for travellers arriving from, or transiting through, countries considered to be at risk of Yellow Fever transmission.
Where applicable, travellers should carry the original International Certificate of Vaccination.
Delegates are advised to ensure that they meet all applicable health and immigration requirements before travelling.
Exhibitors
Exhibitors bringing equipment or products into Namibia should submit a detailed list containing:
- All items being brought into the country
- Serial numbers for all equipment
This information will be shared with the relevant NAMRA contact to facilitate customs clearance and support.
Media/Journalists
The NIPDB guidance states that foreign media personnel must obtain accreditation from Namibia’s Ministry of Information and Communication Technology (MICT) before proceeding with the MICE Visa process.
The required media documentation includes:
- Media/Journalist identity card
- Passport copy
- Recommendation letter from a media house or convener
The conference organisers are required to submit the relevant group information to the MICE Visa facilitation contact.
Important Notice
Submitting your information through this form does not constitute a MICE Visa application.
This form is used by the ANC X 2026 organisers to collect delegate information for the MICE Visa facilitation process.
Delegates must subsequently use the Event Code provided by the organisers to complete their individual MICE Visa application through the official Namibia MICE Visa e-Services Portal.
Please ensure that all information submitted is accurate and corresponds exactly with your passport.
For MICE Visa assistance, please contact:
Email: micevisa@nipdb.com